easy-Speak for TM Web Masters
5. Club Management
5.3. Assign Roles
Process for assigning roles
You should manually assign speakers and the major roles (for example Toastmaster and General Evaluator) using the Assignment Screen.
- Make sure you have the easy-Speak site for your club open and you have logged in
- Select the current meeting (or subsequent meeting)
- Select member names from the drop-down lists for each role assignment
- Save and note which ones have yet to be confirmed.
Note: you may prefer to send a private email to alert and request confirmation
Note: You may assign all the roles if you wish, but you may also allow club members to volunteer on-line for some roles.
Use the agenda mail #3 each time that you assign roles or make changes.
It will ONLY be sent to people who have not previously been advised of that role and includes information about the role, whether it can be evaluated for CL, (for Evaluators, details of the speech that they are evaluating) etc to help the member.
If your club has been using the easy-Speak system for some time and has built up a history of the members' experience you may use the auto-allocation engine to assign most roles.